Privacy Policy
Tom Barlow Architecture
Privacy Policy
Effective date: April 1, 2025
1. Who We Are
Tom Barlow Architecture is an architecture studio based in Vancouver, British Columbia, Canada. We provide architectural services to clients across Canada.
Studio contact: studio@tombarlow.ca
2. What This Policy Covers
This Privacy Policy describes how Tom Barlow Architecture collects, uses, and handles personal information when you visit www.tombarlow.ca or contact us through the website. It applies to information collected through the site's contact form, any direct email correspondence initiated through the site, and third-party tools embedded in the site (HubSpot, Google Maps).
3. Information We Collect
3.1 Information you provide
When you submit the contact form on this website, we collect:
— Your first and last name
— Your email address
— Your phone number (optional)
— The content of your message
3.2 Information collected automatically
When you visit the site, certain technical information may be collected automatically by the third-party services described in Section 5, including your IP address, browser type, device type, pages visited, and approximate location.
We do not run our own analytics and do not directly collect this data ourselves.
4. How We Use Your Information
Information submitted through the contact form is used solely to:
— Respond to your inquiry
— Communicate with you about potential or active architectural engagements
— Maintain a record of our correspondence
We do not use your information for marketing to third parties, sell your data, or share it outside the purpose of responding to your inquiry.
5. Third-Party Services
This website uses third-party tools that may collect data independently under their own privacy policies. We encourage you to review those policies directly.
5.1 HubSpot
Our contact form is powered by HubSpot. When you submit the form, your information is transmitted to and stored in HubSpot's CRM platform. HubSpot may also set cookies on your device when you visit the site.
HubSpot Privacy Policy: legal.hubspot.com/privacy-policy
5.2 Google Maps
The site displays an embedded Google Maps widget. When loaded, Google may collect your IP address and device information. This occurs whether or not you interact with the map.
Google Privacy Policy: policies.google.com/privacy
6. Cookies
We do not set first-party cookies directly. Third-party services embedded on this site (HubSpot, Google Maps) may set cookies on your device for their own operational and analytics purposes. You can manage or disable cookies through your browser settings. Note that disabling cookies may affect the functionality of embedded content.
7. Data Storage and Retention
Contact form submissions are stored within HubSpot's platform, which operates servers in the United States. By submitting the contact form, you acknowledge that your information will be processed outside Canada.
We retain inquiry records for as long as they are relevant to an active or prospective client relationship, or as required to comply with applicable legal obligations. If you would like your information deleted, please contact us at studio@tombarlow.ca.
8. Your Rights (British Columbia Residents)
Under British Columbia's Personal Information Protection Act (PIPA), you have the right to:
— Request access to the personal information we hold about you
— Request correction of inaccurate information
— Withdraw consent for the use of your information (subject to legal or contractual limitations)
— Request that we delete your information, where no legal obligation requires us to retain it
To exercise any of these rights, contact us at studio@tombarlow.ca. We will respond within 30 days.
9. Children's Privacy
This website is not directed at children under the age of 16, and we do not knowingly collect personal information from minors. If you believe a minor has submitted personal information through this site, please contact us and we will promptly delete it.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The effective date at the top of this page will reflect the date of the most recent revision. Continued use of the website following any changes constitutes acceptance of the updated policy.
11. Contact
For questions, concerns, or requests relating to this Privacy Policy:
Tom Barlow Architecture
Vancouver, British Columbia, Canada
studio@tombarlow.ca